This document explains the expected usage of the group’s shared calendar.
Read this as: this is mandatory!
Members of SANDS (excluding Interns/visiting students) are invited to a shared Google calendar called “SANDS Group”.
This calendar is to be used to mark any business travel or annual leave period in which you are OOK (out of KAUST). Internships or long-term visits (more than 15 days) are excluded from this.
See note below if you have any technical issues.
How to use the calendar:
- Create a new event from your Google calendar.
- Choose “SANDS Group” as the calendar.
- Mark the event as an “All day” event, covering all days in which you are OOK.
- As event title, enter something descriptive in the form “Name @ Event” or “Name on leave”. For example, to attend EuroSys'23, Marco would add the event “Marco @ EuroSys'23” in the calendar.
- When 3 or more people are on the same itinerary, the event should be in the form “Name1, Name2, Name3 @ Event” to avoid cluttering the calendar too much.
Here’s an example:
Trouble finding the calendar
If you do not see the “SANDS Group” calendar when you open the Google calendar application, check your KAUST email for an invitation to the calendar. You need to accept the invitation before you can access the calendar.
If you already checked your email and can’t find the invite, please contact Amandio. You may need to be invited again.
Reach out if you have any other questions.